Choosing the Best Visitor Management Solution for Your Workplace
Visitor Management is no longer just about greeting guests. It has evolved from a traditional sign-in sheet to a comprehensive digital solution that can enhance safety, improve efficiency, and customize visitor experiences. Choosing the right visitor management system requires careful consideration. Fortunately, we have created a comprehensive guide to help you select the best visitor management system for your workplace.
What is Visitor Management?
Visitor management is the process of welcoming, tracking, and handling visitors and guests who enter your workplace or premises. It is an essential function in any business, as it affects your brand's image and forms a crucial part of your office's employee and visitor experience. An efficient visitor management system is crucial regardless of the industry or business size.
What is a Visitor Management System?
A visitor management system (VMS) is any tool or technology used to manage and track the entrance and exit of visitors. It ensures that only authorized persons are allowed into the workplace and efficiently controls the influx of visitors while providing excellent service.
Traditionally, a sign-in sheet managed by a receptionist at the front desk was used as a visitor management system. However, this method is tedious, often inaccurate, and a waste of resources. Thankfully, advancements in workplace technology have produced robust and effective visitor management softwares that electronically gathers information about each guest, lets them create appointments, and tracks their whereabouts in the workplace as they move throughout. Some visitor management solutions even offer visitor badge printing plugins and can enable you to blacklist unwanted guests. PowerBx partner with the leading software in the market to ensure a complete solution for our clients.
There are two popular ways to integrate innovative visitor management software into your organization's visitor management system:
Receptionist Managed Kiosk: One option is to install visitor management software on the computer at your check-in desk and let the receptionist control data entry, ID printing, and other management functions within the software. Or a portable kiosk with a tablet or iPad gives your front-desk staff more flexibility and enables more VMS features.
Self-Service Kiosk: Self-service kiosks allow your guests to register their arrival on a shared touchscreen tablet kiosk. This method is useful for visitor management in large organizations, at events, or anywhere with limited staff resources. In PowerBx you can find the best combo hardware software that will feet your companies needs.
What Are the Benefits of a Visitor Management Software?
- Customizable check-in process
- Automated notifications
- Badge printing
- NDAs and agreements
- Real-time reports
- Multi-device support
- Fluid integration with your existing workflows.
An efficient visitor management system and software can reduce the burden of manually managing visitor inflow, facilitate safety, save you money, and give you the power to create custom experiences. Check our Catalog for Visitor Management, here
Ready to make the perfect first impression with your visitors? Get a quote of our visitor management solutions with an Account Executive today! Get a quote now!